Visit Vancouver USA and Visit Valley Forge Select Meetingmax to Manage Their Event Accommodation Needs

We are delighted to welcome our newest clients, Visit Vancouver USA and Visit Valley Forge, to the Meetingmax team! Both destinations will use our online housing software to manage accommodations for events inside their respective cities.

Visit Vancouver USA is an economic development organization responsible for competitively marketing Vancouver Washington and the surrounding area as a destination for meetings, conventions, sporting events, group tours, and leisure travelers. Their mission is to promote Vancouver and Clark County and increase convention and visitor business as well as leisure travel to the area. 

 The Valley Forge Convention & Visitors Bureau is a private, non-profit membership sales and marketing organization which aggressively promotes the Valley Forge area and Montgomery County in Pennsylvania as a convention site and leisure visitor destination by promoting patronage of its member hotels, restaurants, attractions and services. The Bureau represents more than 300 member businesses throughout Southern Pennsylvania.

Both clients will use our online housing reservation system to manage group housing for their events. The Meetingmax system offers the Convention Bureaus, their hotels and their meeting planners a powerful and customizable tool that makes it simple to manage hotel room inventory.  Beyond this, our software will provide extensive reporting and tracking of key event metrics that help demonstrate these CVB’s worth, such as total number of guests in the city and total room spend per event. Both clients will also benefit from our newly developed Simpleview CRM integration. 

About Meetingmax:

Meetingmax Systems provides the travel industry with the most flexible online housing reservation system. Initially developed to meet the needs of Meetingmax’s meeting and event planning arm, the system provides convention and visitor bureaus, event planners, and organizations with a simple yet powerful means to manage conference and event room bookings. The company is based in Vancouver, BC and can be found online at www.meetingmaxsystems.com. 

Go Green with Meetingmax: Online Reservation System Helps To Reduce The Environmental Impact Of Your Events.

The February issue of SportsEvents Magazine ran a special feature titled Walk the Talk – Event Planners Stand Up For Green Events. Meetingmax Systems user, Krista Flanagan of Centurion Cycling, shared the many ways in which she is making her events green, including using our online lodging program.

Krista uses her Meetingmax online reservation system to minimize paper use associated with the reservation process. With previous events that she worked with, she would print off 2,000 hotel request forms so that attendees could put in their requests for rooms for the next year's event. They would then fax/mail forms back and forth to the hotels and event organizer. And finally they would print off confirmations and mail them to all the guests. As this is now all done online within the system by registrants themselves, they save a considerable amount of paper and the emissions associated with mailing.

Krista also negotiates hotel room blocks at hotels that are closest to the venue helping to reduce carbon emissions associated with travel to and from the event venue.

Additionally the Meetingmax System allows planners to save all registrant and hotel information from past events in the system, as well as the personal records of attendees. With this information stored safely in the system there is no requirement to print off reports.

For more ideas on how to make your events green check out the full article above.