Go Green with Meetingmax: Online Reservation System Helps To Reduce The Environmental Impact Of Your Events.

The February issue of SportsEvents Magazine ran a special feature titled Walk the Talk – Event Planners Stand Up For Green Events. Meetingmax Systems user, Krista Flanagan of Centurion Cycling, shared the many ways in which she is making her events green, including using our online lodging program.

Krista uses her Meetingmax online reservation system to minimize paper use associated with the reservation process. With previous events that she worked with, she would print off 2,000 hotel request forms so that attendees could put in their requests for rooms for the next year's event. They would then fax/mail forms back and forth to the hotels and event organizer. And finally they would print off confirmations and mail them to all the guests. As this is now all done online within the system by registrants themselves, they save a considerable amount of paper and the emissions associated with mailing.

Krista also negotiates hotel room blocks at hotels that are closest to the venue helping to reduce carbon emissions associated with travel to and from the event venue.

Additionally the Meetingmax System allows planners to save all registrant and hotel information from past events in the system, as well as the personal records of attendees. With this information stored safely in the system there is no requirement to print off reports.

For more ideas on how to make your events green check out the full article above.

Welcome Omaha

We want to welcome the Omaha Convention and Visitors Bureau to Meetingmax.

Lindsey Creath, Convention Services Manager at the Omaha CVB told us that they were impressed at how flexible and user friendly our software is. 

“With Meetingmax we will be able to efficiently offer planners an easy way to manage their housing,” Creath said. “It will allow us to offer an additional service and remain a competitive destination. Also, we don’t have to commit to minimum volumes, but we still get a great system to use!”

The CVB has used other systems in the past but found that our system was compatible for both convention groups and team events. Meetingmax’s sub block feature will make the lives of team administrators much easier.  They can now reserve a room block and have athletes register and pay for their room themselves within that block.

We look forward to working together!

For anyone looking for a venue in the Midwest, be sure to check out visitomaha.com

The 2012 Meetingmax Unconvention - Why You Should Attend

Meetingmax's Unconvention is an industry-best learning event for any CVB, association, corporation, sporting organization or meeting planner using, or looking to dive into, online housing. 

Success in housing = a perfect blend of art & science. In the business of housing come learn to paint like Picasso and compute like Einstien.

• An effective mix of peer to peer sharing and tactical expert led learning.
• For organizations and destinations that want to succeed at housing, this event has become a “must attend.”
• You will walk out with the tools you need to establish, increase or refine your housing services.

Full agenda to be released soon; potential sessions include:

• Social Media From The Ground Up – How To Promote Your Events
• System Revenue Generators – Getting The Most From Your System
• Post Event Reconciliation – Best Practices For Closing Your Events

>>>Register Today!<<<

Please contact Kelly Mackay at kelly@meetingmax.cc with any questions.