The February issue of SportsEvents Magazine ran a special feature titled Walk the Talk – Event Planners Stand Up For Green Events. Meetingmax Systems user, Krista Flanagan of Centurion Cycling, shared the many ways in which she is making her events green, including using our online lodging program.
Krista uses her Meetingmax online reservation system to minimize paper use associated with the reservation process. With previous events that she worked with, she would print off 2,000 hotel request forms so that attendees could put in their requests for rooms for the next year's event. They would then fax/mail forms back and forth to the hotels and event organizer. And finally they would print off confirmations and mail them to all the guests. As this is now all done online within the system by registrants themselves, they save a considerable amount of paper and the emissions associated with mailing.
Krista also negotiates hotel room blocks at hotels that are closest to the venue helping to reduce carbon emissions associated with travel to and from the event venue.
Additionally the Meetingmax System allows planners to save all registrant and hotel information from past events in the system, as well as the personal records of attendees. With this information stored safely in the system there is no requirement to print off reports.
For more ideas on how to make your events green check out the full article above.
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